In this digital era, where every enterprise is being competitive and trying to edge out each other, even a small error may have a diverse effect on the organization. Tender management is one such section which is crucial for every enterprise across every market. You must set up a tender management network to address the specifics of tendering taking place in the various section of your enterprise. In a recent study, it was revealed that more than 60% of enterprises have dedicated their resources allocated for tender management.
Need of a Dedicated Resource for Tender Management
It has always been a standard practice since all medium and large enterprises have dedicated their resources in tender management. There should be a dedicated person to monitor how tendering is performing and inform the senior management of the tendering development. If there is no-one to analyze how the tendering is performing, it becomes impossible to understand the overall change.
Apart from providing visibility, a committed team should also drive the adoption and harmonization of the administration for the tender management process. Regardless of whether the governance to be global or local, there is a need to create such and to have it authorized to the whole association. In general, it is the duty of the tender dedicated resource to drive the program to guarantee that all needs are covered and a proper strategy is being undertaken, for example, inquiries.
Location: Not So Obvious
Most organizations would normally allocate the asset to the department closely related to market access. The person monitoring the tender, see tendering as an integral part of the market access. Thus tendering is a form of advanced marketing to payers.
In any case, while allocating the tender management resource, the accompanying points should be evaluated:
- What kind of tender is the organization responding to? The bigger the tender, the more the tender department should be involved. The most extreme case being an organization just taking an interest in a system agreement, which is only an opening ticket to a market.
- What are the organization’s supply constraints? If there is a chance in which an organization can’t deliver, it is totally important to have a supply chain included.
- What is the most well-known response strategy for the net cost? Usually, tender authorities prefer flat prices, but some authorities prefer to get a complex structure connected to pricing. In those cases, sales should be available to guarantee an ideal deal. In case the bid structure is unpredictable — such as tier pricing— the business department should be included in such situation. If the sales are managed or regulated by marketing, marketing team should also be available to supervise the tendering process.
Therefore many aspects of tender management needs input and guidance from other concerned departments. Yet, a team and cross-functional effort will advance your tender offering and is the best approach.
Technology and Resources
So you have set up a dedicated tender management solution in the most relevant department. However, the organization still needs to characterize who should report to the dedicated resource, and what should be the day to day technology supporting activities. If all the sales are done with the help of tendering, an analytics team should be in place to check those numbers. Normally, the devoted resources manage the tender analytics team.
Additionally, the technology itself ought to be evaluated. It generally depends upon the team managing tendering, the necessities and requirements of the technology will be unique. The organization likewise has to decide if they want greater visibility. The scarcer the resources are, the more consistent the integration should be.
The requirements for proper tender management should be considered as they affect which tender information is captured and their priority. The deeper the analytics needs are, the more flawlessly integrated the solution should be. Generally, technology choice for proper tender management is driven by the size of the team, shortage of assets, and analytics.
What’s Next? Strategy
Given the significance of tendering, an organization needs a devoted resource for tender management. The best division to manage this asset relies upon organization specifics, for example, their product portfolio, type of the tender, and if supply limitations exist. At last, the size of a tender analytics team is dependent on the size of the tendering business; and this eventually affects technology selection.
In any case, setting up tender management solution is just the initial move towards tender management excellence.