4 Simple Techniques to Improve User Adoption in a SharePoint Intranet

2017-10-26 (1)

A SharePoint intranet is deployed in an organization to achieve a few objectives: to strongly back business processes, to assist employees with their everyday schedule, to support collaboration and to promote corporate values. Yet sometimes, despite all the efforts, no-one shows any enthusiasm for the new solution, leaving it unused for months. In here, we are about to discuss on this negligence and how you can address them.

How and When should you react?

You need to respond quickly and on the very first indications of the portal rejection. Try not to promise yourself that the portal can serve to manage work processes or to store documents while representatives will team up the way they like. Collaboration guarantees the portal’s vitality. Once the collaboration is reduced, it changes the portal to a document storage, or, at worst, into a bookmark location.

We should not disregard security. In case your workers don’t interact on their intranet, they might collaborate somewhere else. When your staff is utilizing some third-party solution, you can’t control what information crosses the fringes of your association, where it is located and who gets to it.

The portal rejection implies that you lost the fight for the highest productivity and the workers should remain with their old working style load0ed with papers and meetings. In such case, you can scarcely call the SharePoint intranet usage a success.

4 Techniques to implement for an enhanced SharePoint intranet

There are a few viewpoints you can upgrade to guarantee SharePoint clients’ dedication.

1. Revise Intranet Highlights
Ensure your corporate intranet is well balanced in all prospects. It implies your intranet should offer relevant features for employees to satisfy their daily tasks and social life. In case there is no balance in your intranet, your intranet attracts a limited audience, so SharePoint feature equality ought to be your objective.

Aside from finding the correct extent of job related and social highlights, make your intranet more unique and effective. Engaging the team sites will help the members combine their core activities in a private and secure center, while community sites will unite representatives having similar interests.

2. Enhance the SharePoint Client Encounter

Unfriendly and inactive intranet results in lesser user engagement. Three segments require your specific consideration.

  • SharePoint UI: As we’ve just specified, SharePoint out-of-the-box isn’t sufficient to draw in your employees. Fortunately, the SharePoint UI can be customized to a great extent, so the portal can employ modern web trends, and support your brand. In case of a team site, they can be customized according to the preference of the team members.
  • Intranet reaction time: In this digital world, the portal should be responsive. A moderate reaction can begin from server overloads, wrong distribution of server roles or ineffective response pages with many web parts sending many server requests. To reduce the reaction time up to the standard, you require a thorough diagnosis of particular pages, servers and network system and server hardware.
  • Intranet versatility: In case your employees work out of the workplace regularly, provide them with mobile and tablet adaptations of the corporate intranet. The mobile and tablet adaptations shouldn’t be sub-par compared to the desktop one and should offer all the business-critical features. In the meantime, your intranet must be very much adjusted to the most popular web browsers such as Samsung Internet, Safari, Android Browser, Chrome, Edge, and IE.

3. Polish intranet content 

To keep your users engaged, you should employ a dynamic content management methodology.

  • Control the quality of organization related content: It’s important to set up an excellent standard for corporate content such as corporate news and blogs. A well-figured newsfeed will improve corporate values and fortify the feeling of community. In the meantime, quality corporate sites can end up as an important source of expertise and unique corporate knowledge.
  • Include employees in for content generation: Try not to focus only on material rewards, yet consider mental triggers inducing individuals to contribute to corporate content. This may include getting useful feedback and acquiring associate affirmation through the portal. It’s worth making community sites where employees will share their interests in a casual way.
  • Refresh intranet content frequently: To keep your internal portal updated, you will require additional assistance. Allocating content mediators for specific topics and sites can be a sensible approach.

4. Bring a collaboration-focused corporate culture

The last yet not the least, corporate culture changes should be together with your SharePoint intranet. Employees need to embrace another corporate-oriented method to utilize their internal portal effectively every day. It’s basic to assemble clients’ criticisms routinely and let employees share their involvement with the SharePoint portal. This will help your workers to voice challenges they face and address them. Moreover, this will enable you to gather their thoughts on intranet improvement and execute the most important ones.

Preparing is the best way to user’s buy-in

As discussed, there are few steps, you can take, to enhance your SharePoint intranet adoption. However, if you don’t present any improvements in the intranet to workers and don’t disclose to them on how the intranet can encourage their professional life, don’t expect positive changes.

Consistent preparation sessions and short introductions of recently conveyed highlights will enable employees to comprehend the true value of their intranet. Preparation sessions are useful for persuading your employees that the new portal isn’t their adversary but a tool to help them to be more effective and profitable.

October 30th, 2017 by